| September | First National Engineers Week meeting; Select chair * Set goals and objectives * Designate subcommittees, with chairs, such as publicity, Discover "E", banquet, awards, speakers bureau, fundraising, libraries, etc. * Student sections order outdoor advertising kits. |
| October | Prepare Budget | Order free planning kits from National Engineers Week headquarters * Subcommittees meet * Select and confirm sites for banquets and special events * Recruit volunteers * Select speakers for speakers bureau and develop topics * Issue call for awards nominations * Contact potential sponsors * Contact mall management and develop budgets, publicity, and fundraising plans * Develop list of local libraries. |
| November | Subcommittees meet * Contact community organizations re: speakers * Develop banquet menus and programs and invite speakers * Contact schools re: student activities * Develop publicity plan * Follow up sponsor contacts * Order promotional materials from National Engineers Week headquarters * Submit proclamation request * Meet with shopping mall management and invite exhibitors. |
| December | Subcommittees meet * Send banquet invitations * Follow up on proclamation request, schools, and banquet speaker request * Confirm all sponsors and mall exhibitors * Provide library packets to local libraries * Place final order with National Engineers Week headquarters. |
| January 2004 | Send PSAs for Special Events. | Hire Photographer for events. | Subcommittees meet *Confirm banquet speaker, print programs, finalize menu * Review, select, and notify award winners * Confirm proclamation signing and notify appropriate participants * Confirm all volunteers and assignments * Order plaques for award recipients * Confirm banquet speaker, print programs, finalize menu * Review, select, and notify award winners * Meet with teacher to discuss classroom presentations. |
| February | Send news releases for events. | Subcommittees meet : * Organize banquet guest list, finalize seating, name tags, etc. * Implement publicity plan * Finalize details for all programs. |
| March | Send thank-you notes. | Subcommittees meet to prepare final reports and evaluate program. | Recommendations | Set first meeting date and select chair. |