| September |
First National Engineers Week meeting; Select chair * Set goals and objectives *
Designate subcommittees, with chairs, such as publicity, Discover "E", banquet,
awards, speakers bureau, fundraising, libraries, etc. * Student sections order outdoor
advertising kits. |
| October |
Prepare Budget |
Order free planning kits from National Engineers
Week headquarters * Subcommittees meet * Select and confirm sites for banquets and special
events * Recruit volunteers * Select speakers for speakers bureau and develop topics *
Issue call for awards nominations * Contact potential sponsors * Contact mall management
and develop budgets, publicity, and fundraising plans * Develop list of local libraries. |
| November |
Subcommittees meet * Contact community organizations re: speakers * Develop
banquet menus and programs and invite speakers * Contact schools re: student activities *
Develop publicity plan * Follow up sponsor contacts * Order promotional materials from
National Engineers Week headquarters * Submit proclamation request * Meet with shopping
mall management and invite exhibitors. |
| December |
Subcommittees meet * Send banquet invitations * Follow up on proclamation
request, schools, and banquet speaker request * Confirm all sponsors and mall exhibitors *
Provide library packets to local libraries * Place final order with National Engineers
Week headquarters. |
| January
2004 |
Send PSAs for Special Events. |
Hire Photographer for events. |
Subcommittees meet *Confirm banquet speaker,
print programs, finalize menu * Review, select, and notify award winners * Confirm
proclamation signing and notify appropriate participants * Confirm all volunteers and
assignments * Order plaques for award recipients * Confirm banquet speaker, print
programs, finalize menu * Review, select, and notify award winners * Meet with teacher to
discuss classroom presentations. |
| February |
Send news releases for events. |
Subcommittees meet : * Organize banquet guest list, finalize seating, name tags,
etc. * Implement publicity plan * Finalize details for all programs. |
| March |
Send thank-you notes. |
Subcommittees meet to prepare final reports and
evaluate program. |
Recommendations |
Set first meeting date and select chair. |
